Industries · Health and care
The operating system for aba / autism services.
Cash, authorized hours used and rbt utilization, deadlines and decisions for your clients, sessions and technicians, in one private workspace.
The numbers that matter
Healthy ranges are estimates. Estimates for US small and mid-size operators, not facts about your business. Based on commonly cited ABA practice and revenue-cycle benchmarks.
Authorized hours used
Typical: 80–95% of authorized hours
RBT utilization
Typical: 70–85% of scheduled hours
Cancellation rate
Typical: under 10–15%
Days in A/R
Typical: under 45
Supervision ratio met
Typical: above 95% of cases
EBITDA margin
Typical: 10–20%
Sample weekly scorecard
Illustrative numbers for a business doing about $200,000 a month — not real customer data.
| Measure | Target | Last 4 weeks |
|---|---|---|
| Active clients | ≥ 40 | 37 → 40 → 43 → 41 |
| Authorized hours used | ≥ 90% | 90.2% → 96.4% → 92.1% → 84.4% |
| Authorizations expiring in 30 days | ≤ 3 | 3 → 3 → 3 → 3 |
| Supervision hours logged | ≥ 100% | 101.1% → 92.5% → 93.7% → 103.7% |
| Cancellation rate | ≤ 10% | 10.4% → 10.3% → 9.3% → 8.8% |
Compliance reminders
Reminders, not legal advice. State and local rules vary — confirm with the agency.
HIPAA security risk analysis · annually · practice
HIPAA requires a risk analysis; annual review is standard practice.
OIG exclusion list check for staff and vendors · monthly · practice
Monthly screening is widely recommended for Medicare/Medicaid providers.
BACB certification renewals · biennially · practice
BCBA certification renews every 2 years; RBTs renew annually.
Clinical license renewals and CE · ongoing · state
Cycle and CE hours vary by state and license — see the state rules panel.
Questions
- Which numbers does Billionaire OS track for aba / autism services?
- Authorized hours used, RBT utilization, Cancellation rate, Days in A/R, Supervision ratio met, EBITDA margin. Each one shows a typical healthy range (Estimates for US small and mid-size operators, not facts about your business. Based on commonly cited ABA practice and revenue-cycle benchmarks) so you can see where you stand.
- Do I have to enter everything by hand?
- No. Connect your bank or upload a CSV and transactions are sorted automatically into an industry chart of accounts. You review only the ones it is unsure about.
- Does it handle compliance?
- It reminds you of recurring items such as hipaa security risk analysis, oig exclusion list check for staff and vendors, bacb certification renewals. Rules vary by state, so confirm details with the agency; reminders are not legal advice.
- Can I run more than one business?
- Yes. Each business keeps its own industry pack, numbers and partner access, and you see them side by side.
- How do I try it?
- Start a 14-day free trial ($0 if you cancel before it ends), or open the sample workspace without signing up.
See your own numbers in about 2 minutes.
14-day free trial · $0 if you cancel before it ends
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