Industries · Health and care
The operating system for behavioral health and aba/autism.
Cash, clinician utilization and no-show rate, deadlines and decisions for your clients, sessions and clinicians, in one private workspace.
The numbers that matter
Healthy ranges are estimates. Estimates for US small and mid-size operators, not facts about your business. Based on commonly cited outpatient behavioral health and revenue-cycle benchmarks.
Clinician utilization
Typical: 70–85% of available hours
No-show rate
Typical: under 10–15%
Days in A/R
Typical: under 45
Clean-claim rate
Typical: above 95%
Documentation on time
Typical: above 95%
EBITDA margin
Typical: 10–20%
Sample weekly scorecard
Illustrative numbers for a business doing about $250,000 a month — not real customer data.
| Measure | Target | Last 4 weeks |
|---|---|---|
| Active clients | ≥ 120 | 110 → 121 → 129 → 124 |
| Billable units | ≥ 400 | 401 → 428 → 409 → 375 |
| Authorizations expiring in 14 days | ≤ 3 | 3 → 3 → 3 → 3 |
| Documentation compliance | ≥ 95% | 96% → 87.9% → 89% → 98.5% |
| No-show rate | ≤ 10% | 10.4% → 10.3% → 9.3% → 8.8% |
Compliance reminders
Reminders, not legal advice. State and local rules vary — confirm with the agency.
HIPAA security risk analysis · annually · practice
HIPAA requires a risk analysis; annual review is standard practice.
OIG exclusion list check for staff and vendors · monthly · practice
Monthly screening is widely recommended for Medicare/Medicaid providers.
Clinical license renewals and CE · ongoing · state
Cycle and CE hours vary by state and license — see the state rules panel.
Medicaid revalidation · every 5 years · federal
Providers revalidate enrollment at least every 5 years.
Questions
- Which numbers does Billionaire OS track for behavioral health and aba/autism?
- Clinician utilization, No-show rate, Days in A/R, Clean-claim rate, Documentation on time, EBITDA margin. Each one shows a typical healthy range (Estimates for US small and mid-size operators, not facts about your business. Based on commonly cited outpatient behavioral health and revenue-cycle benchmarks) so you can see where you stand.
- Do I have to enter everything by hand?
- No. Connect your bank or upload a CSV and transactions are sorted automatically into an industry chart of accounts. You review only the ones it is unsure about.
- Does it handle compliance?
- It reminds you of recurring items such as hipaa security risk analysis, oig exclusion list check for staff and vendors, clinical license renewals and ce. Rules vary by state, so confirm details with the agency; reminders are not legal advice.
- Can I run more than one business?
- Yes. Each business keeps its own industry pack, numbers and partner access, and you see them side by side.
- How do I try it?
- Start a 14-day trial with no credit card, or open the sample workspace without signing up.
See your own numbers in about 2 minutes.
14-day trial · No credit card required
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