Industries · Education and community
The operating system for nonprofit.
Cash, program expense ratio and months of operating reserves, deadlines and decisions for your donors, programs and staff members, in one private workspace.
The numbers that matter
Healthy ranges are estimates. Estimates for US small and mid-size operators, not facts about your business. Based on commonly cited nonprofit benchmarks (e.g. Fundraising Effectiveness Project, watchdog guidelines).
Program expense ratio
Typical: above 65–75%
Months of operating reserves
Typical: 3–6 months
Donor retention
Typical: above 45% (sector average is lower)
Revenue concentration
Typical: no source above 30–40%
Cost to raise $1
Typical: under $0.20–$0.35
Sample weekly scorecard
Illustrative numbers for a business doing about $80,000 a month — not real customer data.
| Measure | Target | Last 4 weeks |
|---|---|---|
| Donations received | ≥ $25,000 | $22,860 → $25,210 → $26,930 → $25,730 |
| New donors | ≥ 20 | 20 → 21 → 20 → 19 |
| Grant applications | ≥ 2 | 2.1 → 2 → 1.9 → 1.9 |
| People served | ≥ 200 | 202 → 185 → 187 → 207 |
| Months of reserves | ≥ 4 | 4 → 4 → 4 → 4 |
Compliance reminders
Reminders, not legal advice. State and local rules vary — confirm with the agency.
Form 990 filing · annually · federal
Due the 15th day of the 5th month after year end (May 15 for calendar-year).
State charitable solicitation registration renewal · annually · state
Required in most states where you solicit.
Questions
- Which numbers does Billionaire OS track for nonprofit?
- Program expense ratio, Months of operating reserves, Donor retention, Revenue concentration, Cost to raise $1. Each one shows a typical healthy range (Estimates for US small and mid-size operators, not facts about your business. Based on commonly cited nonprofit benchmarks (e.g. Fundraising Effectiveness Project, watchdog guidelines)) so you can see where you stand.
- Do I have to enter everything by hand?
- No. Connect your bank or upload a CSV and transactions are sorted automatically into an industry chart of accounts. You review only the ones it is unsure about.
- Does it handle compliance?
- It reminds you of recurring items such as form 990 filing, state charitable solicitation registration renewal. Rules vary by state, so confirm details with the agency; reminders are not legal advice.
- Can I run more than one business?
- Yes. Each business keeps its own industry pack, numbers and partner access, and you see them side by side.
- How do I try it?
- Start a 14-day trial with no credit card, or open the sample workspace without signing up.
See your own numbers in about 2 minutes.
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