Industries · Health and care
The operating system for outpatient therapy (pt / ot / speech).
Cash, visits per therapist per day and arrival rate, deadlines and decisions for your patients, visits and therapists, in one private workspace.
The numbers that matter
Healthy ranges are estimates. Estimates for US small and mid-size operators, not facts about your business. Based on commonly cited outpatient rehab benchmarks.
Visits per therapist per day
Typical: 10–14
Arrival rate
Typical: above 90%
Plan-of-care completion
Typical: above 70%
Net revenue per visit
Typical: $95–$130
Days in A/R
Typical: under 40
EBITDA margin
Typical: 10–18%
Sample weekly scorecard
Illustrative numbers for a business doing about $150,000 a month — not real customer data.
| Measure | Target | Last 4 weeks |
|---|---|---|
| Visits | ≥ 300 | 274 → 303 → 323 → 309 |
| New evaluations | ≥ 25 | 25 → 27 → 26 → 23 |
| Arrival rate | ≥ 90% | 95.8% → 91.5% → 83.8% → 84.9% |
| Plan-of-care completion | ≥ 70% | 70.7% → 64.8% → 65.6% → 72.6% |
| Notes signed within 24h | ≥ 95% | 87.3% → 88.4% → 98% → 102.9% |
Compliance reminders
Reminders, not legal advice. State and local rules vary — confirm with the agency.
HIPAA security risk analysis · annually · practice
HIPAA requires a risk analysis; annual review is standard practice.
OIG exclusion list check for staff and vendors · monthly · practice
Monthly screening is widely recommended for Medicare/Medicaid providers.
Clinical license renewals and CE · ongoing · state
Cycle and CE hours vary by state and license — see the state rules panel.
Questions
- Which numbers does Billionaire OS track for outpatient therapy (pt / ot / speech)?
- Visits per therapist per day, Arrival rate, Plan-of-care completion, Net revenue per visit, Days in A/R, EBITDA margin. Each one shows a typical healthy range (Estimates for US small and mid-size operators, not facts about your business. Based on commonly cited outpatient rehab benchmarks) so you can see where you stand.
- Do I have to enter everything by hand?
- No. Connect your bank or upload a CSV and transactions are sorted automatically into an industry chart of accounts. You review only the ones it is unsure about.
- Does it handle compliance?
- It reminds you of recurring items such as hipaa security risk analysis, oig exclusion list check for staff and vendors, clinical license renewals and ce. Rules vary by state, so confirm details with the agency; reminders are not legal advice.
- Can I run more than one business?
- Yes. Each business keeps its own industry pack, numbers and partner access, and you see them side by side.
- How do I try it?
- Start a 14-day free trial ($0 if you cancel before it ends), or open the sample workspace without signing up.
See your own numbers in about 2 minutes.
14-day free trial · $0 if you cancel before it ends
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