Industries · Tech, media and staffing
The operating system for staffing and virtual assistants.
Cash, gross margin and dso, deadlines and decisions for your clients, placements and assistants, in one private workspace.
The numbers that matter
Healthy ranges are estimates. Estimates for US small and mid-size operators, not facts about your business. Based on commonly cited staffing-industry benchmarks (e.g. Staffing Industry Analysts).
Gross margin
Typical: 20–30% (temp); 40%+ (VA/offshore)
DSO
Typical: 30–45 days
Fill rate
Typical: above 80%
6-month retention
Typical: above 70%
Top-client concentration
Typical: under 20–25%
Sample weekly scorecard
Illustrative numbers for a business doing about $160,000 a month — not real customer data.
| Measure | Target | Last 4 weeks |
|---|---|---|
| Placements | ≥ 5 | 5 → 5 → 5 → 5 |
| Utilization | ≥ 85% | 85.2% → 91% → 87% → 79.7% |
| Client churn | ≤ 2% | 1.8% → 1.9% → 2.1% → 2% |
| Gross margin per hour | ≥ $12 | $12.13 → $11.1 → $11.24 → $12.45 |
| Fill rate | ≥ 80% | 73.5% → 74.4% → 82.5% → 86.6% |
Compliance reminders
Reminders, not legal advice. State and local rules vary — confirm with the agency.
State staffing-agency license renewal · ongoing · state
Only in states that license agencies.
Quarterly payroll tax returns (Form 941) · quarterly · federal
Due the last day of the month after each quarter.
Questions
- Which numbers does Billionaire OS track for staffing and virtual assistants?
- Gross margin, DSO, Fill rate, 6-month retention, Top-client concentration. Each one shows a typical healthy range (Estimates for US small and mid-size operators, not facts about your business. Based on commonly cited staffing-industry benchmarks (e.g. Staffing Industry Analysts)) so you can see where you stand.
- Do I have to enter everything by hand?
- No. Connect your bank or upload a CSV and transactions are sorted automatically into an industry chart of accounts. You review only the ones it is unsure about.
- Does it handle compliance?
- It reminds you of recurring items such as state staffing-agency license renewal, quarterly payroll tax returns (form 941). Rules vary by state, so confirm details with the agency; reminders are not legal advice.
- Can I run more than one business?
- Yes. Each business keeps its own industry pack, numbers and partner access, and you see them side by side.
- How do I try it?
- Start a 14-day trial with no credit card, or open the sample workspace without signing up.
See your own numbers in about 2 minutes.
14-day trial · No credit card required
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